YOUR GOVERNANCE SUPPORT PARTNER
Our warm and approachable team is ready to step in as your company secretary, assistant company secretary, minute taker, HR specialist or executive assistant, providing seamless support when and where you need it.
We proudly work with a diverse range of clients, including not-for-profits, corporations, government departments, companies and associations. No matter your structure or sector, we’re here to help things run smoothly behind the scenes.
From documenting key meetings to managing corporate governance, compliance and HR functions, we’re your reliable, knowledgeable virtual support team, every step of the way.
Virtual Board,
HR, and Executive Support Tailored to Your Organisation
VirtualSS specialises in high-quality virtual support services, including company secretarial duties, HR compliance, executive assistance, and digital content management — all customised to fit your organisation’s workflow.
We offer comprehensive board support services, including serving as your dedicated Company Secretary, Assistant Company Secretary, or minute taker. We ensure efficient board and subcommittee functions by:
- Scheduling and maintaining meeting schedules
- Preparing agendas, papers, and packs
- Attending meetings (virtually or in-person) and providing accurate minutes
- Completing minute reviews with the CEO & Chair
- Maintaining action registers
- Providing governance advice
Company Secretary
We are available to be appointed as your Company Secretary to provide company secretarial support in addition to corporate regulatory and compliance services.
- Schedule Board meetings and maintain a meeting schedule
- Prepare the board meeting agenda
- Prepare board papers and board meeting pack
- Attend the board meeting virtually or in-person and take accurate minutes
- Complete reviews of the minutes with the CEO & chair
- Maintain an action register
- Write and produce your annual report
- Ensure governance and legislative board requirements are completed (Director ID's, ACNC, ASIC etc)
- Manage the AGM process, meeting and voting for you
Managing HR can be complex, regardless of your business size. Outsourcing your HR function allows you to focus on your core activities.
We offer tailored support for a variety of HR tasks, including:
- Employee relations
- Recruitment and onboarding
- Performance appraisal and management
- HR policy development
- Compliance and regulatory issues
Executive Assistance/ Business Development Support
Every organisation is different so we can work with you to find the package that suits.
- Executive support
- General Administration, policy updates
- Email, Calendar, CRM Management
- Social Media and Newsletters
- Website Edits
- Grant Writing
Minute Taking As part of our commitment to ensuring efficient governance and transparent decision-making processes, we are focused on meticulously recording every detail of your meetings. We understand that these meetings are the cornerstone of your organisation's strategic direction
We will:
- Prepare for the meeting
- Attend the Board meeting - virtually or in-person
- Take accurate minutes of the meeting
- Complete reviews of the minutes with the CEO & Chair